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This document provides a comprehensive overview and step-by-step instructions for integrating and configuring the SAP Taulia platform with SAP Cloud Private Edition. It aims to guide organizations through the dual-pronged approach of SAP integration and SAP Taulia platform configuration, ultimately optimizing financial processes, improving cash flow, and strengthening supplier relationships. The guide is intended for SAP Basis teams, system administrators, AP business process experts, SAP partners, and other stakeholders involved in implementing and managing the SAP Taulia platform.
Table of contents
Overview
SAP Taulia Add-on for SAP integration suite, managed gateway
Add-on Installation (S/4HANA Private Cloud ONLY)
Add-on Configuration (S/4HANA Private Cloud)
Guidance for a minimal Business Processes configuration
Supply Chain Finance
Dynamic Discount
Virtual Cards
Configure the Connections to Send Messages
Configuration
Scheduling
Maintenance
Calendars
Liquidity Controls (Dynamic Discounting Only)
Supplier Onboarding
Announcements
Segments
Analytics
Other Important Functionalities
User Management
Security
Annexes
Configuring the SSF
Maintaining the Certificate
Exporting the Certificate
The deployment of SAP Taulia involves a dual-pronged approach:
By integrating these two components, organizations can leverage the full potential of the SAP Taulia platform to optimize their financial processes, improve cash flow, and strengthen supplier relationships.
The steps to complete the configuration are outlined below, in order of operation.
SAP Taulia Add-on for SAP integration suite, managed gateway
Add-on Installation (S/4HANA Private Cloud ONLY)
This support article (SAP Taulia add-on for SAP integration suite, managed gateway: installation guide) includes instructions for an organization’s SAP Basis team and/or system administrators tasked with the installation and configuration of SAP ERP systems. It specifically addresses the integration of the SAP Taulia add-on within the SAP environment.
This will necessitate utilizing the SAP Integration Suite and the managed gateway to establish a seamless connection between the SAP ERP system and the SAP Taulia platform.
Key components of this process will include:
By following the provided instructions, administrators should be able to successfully integrate SAP Taulia with their SAP ERP system, enabling streamlined financial processes and improved efficiency.
Add-on Configuration (S/4HANA Private Cloud)
This support article (SAP Taulia add-on for SAP integration suite, managed gateway: configuration guide) provides detailed steps on how Accounts Payable (AP) business processes are seamlessly integrated into the SAP Taulia Platform. It also defines how to set up the integration with the SAP Taulia Platform.
To ensure optimal deployment:
Guidance for a minimal Business Processes configuration
This configuration item can be reached in the IMG tree under → Integration with Other SAP Components → SAP Taulia with Managed Gateway → SAP Taulia Working Capital Integration → Application Specific Settings. The inputs for them are normally provided by Accounts Payables specialists.
The configuration process requires selecting specific document types, pre-configured within the SAP system, that will be integrated with the SAP Taulia platform. These document types should correspond directly to those used for the recording of Supplier Invoices and Credit Notes, ensuring seamless transaction management between SAP and the SAP Taulia Platform.
Furthermore, the platform offers the flexibility to accommodate unique business practices through specialized features such as Down Payments and Internal Clearings, enabling organizations to tailor the system to their specific operational needs. Additionally, granular control over tax data is provided, allowing users to designate particular Tax Items that should not be transmitted to the SAP Taulia Platform. This functionality ensures compliance and data privacy by preventing the unnecessary sharing of sensitive or irrelevant tax information.
When running a Supply Chain Finance program, the Funder of the Program must be set up as a Business Partner within your SAP ecosystem. The vendor master information of the Funder will be provided by your SAP Taulia counterpart, along with the bank collection accounts where the traded invoices must be paid.
Configuring the Funder master record and Bank Collection Account may be required in the “Configure SCF Collection Accounts” transaction if the SAP Taulia Add-on for SAP integration suite, managed gateway version, is prior to SP04.
Additional post-installation steps must be performed in the case of Supply Chain Finance, please see them in the Annex section below - “Annex 1 - Configuring Signed Data Component for SCF”.
When using Dynamic Discounting, determine how discounts will be captured and define the Tax Exempt reasons for the line items. The configured exempt reason will be sent to the SAP Taulia Platform for any invoice line item with the specified tax code/company code country combination.
This will ensure that the tax-exempt reason value is transferred to any credit memo generated by the SAP Taulia Platform to meet tax compliance requirements for Dynamic Discounting.
Finally, it is essential to configure the parameter DD_TERM within the transaction TAUCIG_CPARAM. This configuration will establish the Payment Term that will be utilized specifically for Dynamic Discount transactions. It is crucial to emphasize that this designated Payment Term must be set as immediate. This immediacy ensures that the payment for Dynamic Discount transactions is processed and executed at the requested Early Payment date.
The TAUCIG_CPARAM transaction must be configured with the VC_PAYMENT_METH parameter to specify the payment method for outgoing payments. This will be used for invoices that are paid with a SAP Taulia Virtual Card.
Guidance for a minimal interfaces configuration
The following steps are normally performed by an SAP Basis specialist.
As a preparation, execute transaction code TAUCIG_SETUP. The checkboxes for all tables must be marked when the program is executed.
The implementation process involves several key stages to ensure seamless integration and communication with the SAP Taulia Platform that can be reached in the IMG tree under → Integration with Other SAP Components → SAP Taulia with Managed Gateway → SAP Taulia Working Capital Integration → General Settings. While the following steps are explained in the guide, please see below the summary of the steps required to achieve it.
Configure the Connections to Send Messages
This is done in the IMG node under → Integration with Other SAP Components → SAP Taulia with Managed Gateway → SAP Taulia Working Capital Integration → General Settings → Configure the connections to send messages.
Populate the required options and select all messages for inbound and outbound messages.
Once the communication channels are established, the next step is to fine-tune the system by configuring additional SAP Taulia Global Parameters. These parameters are managed within the IMG tree under → Integration with Other SAP Components → SAP Taulia with Managed Gateway → SAP Taulia Working Capital Integration → General Settings → Maintain Global SAP Taulia Parameters, allowing for customization and alignment with specific business requirements and processes.
With the configuration in place, the system is then prepared for ongoing data synchronization. This is achieved by scheduling a series of SAP Taulia jobs (TAUCIG_COMPANYCODE_EXPORT, TAUCIG_QUEUE_FEEDER, and TAUCIG_QUEUE_COLLECTOR), which are responsible for the periodic exchange of data between the SAP system and the SAP Taulia Platform. This ensures that both systems remain up-to-date and synchronized, facilitating accurate and timely information sharing. Please follow the recommended frequencies for the jobs.
As with any system, regular maintenance is essential for optimal performance. These steps are performed within the IMG tree under → Integration with Other SAP Components → SAP Taulia with Managed Gateway → SAP Taulia Working Capital Integration → General Settings:
Additional details are described in the configuration guide, please review and reach out to SAP Taulia Support for additional information if required.
SAP Taulia Platform
The SAP Taulia Platform provides a centralized hub for both SAP Taulia customers and their suppliers to access and manage crucial financial information. This shared platform fosters transparency and streamlines communication between both parties.
Payables Financing Configuration
Business Unit Settings
The initial phase in this process involves configuring the specific settings for each individual business unit that falls within the scope of this project. This is a crucial step to ensure that the system is tailored to the unique requirements of each business unit. Detailed guidance and step-by-step instructions on how to carry out this configuration can be found in this support article (Payables Financing - Business Unit Settings).
It will walk you through the necessary procedures, explaining the various options and settings available, and offering troubleshooting tips in case you encounter any difficulties. Please select the Products that are in scope for your implementation.
The subsequent stage in the implementation process involves the configuration of calendars. This configuration is essential to align the system with the operational schedules of your business. Detailed instructions and guidance on how to execute this calendar configuration can be found in this article (Payables Financing - Calendars).
It will walk you through the necessary steps and considerations to ensure accurate and effective calendar setup. The configuration of Workdays is mandatory for both Business and Payment Run Days.
Rate Groups and Supplier Assignment
After the Business Units within the scope of the project have been designated and the pertinent payment calendars have been established, the subsequent step involves creating the various applicable rate groups, having at least one rate group is mandatory.
These rate groups are essential for categorizing the type of Program (Supply Chain Finance, Dynamic Discounting) and managing different rates associated with specific business activities or transactions. Detailed instructions and guidelines on how to create and configure these rate groups can be found in this article (Payables Financing - Rate Groups and Supplier Assignment).
Depending on the Program type, specific rate groups must be created.
In Dynamic Discounting, the definition and assignment of rate groups play a critical role in maximizing yield and supporting the overall business case:
Liquidity Controls (Dynamic Discounting Only)
Liquidity Controls can be an important aspect to treasury departments when managing a dynamic discounting program. They define the amount of liquidity that will be deployed, ensuring that the program operates efficiently and effectively. By setting specific parameters and rules, Liquidity Controls allow businesses to optimize their cash flow and mitigate risk.
These controls can be customized to align with the organization's financial goals and risk tolerance. For example, a company might choose to limit the amount of liquidity deployed to a specific supplier or group of suppliers. By implementing these controls, businesses can ensure that they are only deploying liquidity in a way that is beneficial to their financial health.
It is recommended that such limits per invoice currency be discussed and aligned with the company’s treasury function to ensure liquidity levels can be made available to suppliers on an ongoing basis.
Liquidity Controls also provide valuable insights into the performance of the dynamic discounting program. By tracking key metrics such as the amount of liquidity deployed, businesses can identify areas for improvement and optimize their program over time.
Note that no further Early Payment offers will be available to suppliers until the liquidity levels fall below the defined control level, as invoices reach their maturity dates. You will find more information in this article (Liquidity controls for dynamic discounting programs).
Virtual Cards Program Enablement
To configure a Virtual Cards program and enable it as a payment method for your suppliers, comprehensive instructions can be found in the SAP Taulia Agent Knowledge Base referenced below.
This resource provides detailed guidance on the setup process, ensuring that you can effectively implement and utilize Virtual Cards within your organization's payment strategy.
By following the instructions outlined in this article (Q. How do I enable Virtual Cards as a payment method for my suppliers?), you can streamline the configuration of Virtual Cards and leverage their benefits for supplier payments.
Supplier Center and Supplier Onboarding
The Supplier Center serves as a central hub for businesses to understand access and information related to your suppliers.
For comprehensive details and information regarding its functionalities, features, and user guides, suppliers can refer to the dedicated Supplier Center resource page.
While the Supplier Center offers a range of functionalities to enhance the supplier experience and streamline procurement processes, the onboarding of suppliers emerges as the most crucial action. This pivotal process lays the foundation for a successful and collaborative relationship between the buyer and the supplier.
The detailed steps involved in supplier onboarding can be found in this article (Q. How to add a supplier admin for vendor account through Buyer UI?).
For the success of an early payment program (Supply Chain Finance or Dynamic Discounting), we recommend informing the suppliers in scope ahead of triggering the platform invitations. This can be done as a separate email campaign or through the supplier’s main contacts within Procurement. This ensures that suppliers fully understand the range of benefits the SAP Taulia platform provides, and are anticipating an activation email from the portal.
SAP Taulia announcements are used to share important information with suppliers and prevent email overload. They are commonly used to welcome new users, notify of maintenance, announce freeze periods, and highlight new functionality or agreements.
Detailed instructions on how to create an announcement can be found here (Q. How can I provide information to all my suppliers at once?).
Example of use: Create an announcement to encourage the suppliers to request Early Payments and be financially prepared for Year End.
Supplier Segments allow for grouping/tagging suppliers to analyze, report, and take actions efficiently. Segments can be used as businesses best see fit to identify groups of suppliers. Segments are commonly used to invite suppliers in bulk, send announcements to a specific audience (e.g., ESG), etc. Businesses are not limited to the number of segments they can make. Detailed instructions on how to create a segment can be found in this article (Q. How to create a supplier segment in Supplier Center through Buyer UI?).
SAP Taulia Analytics dashboards utilize a combination of buyer-provided data, third-party data, and AI-generated data to deliver actionable insights into supplier transactions and behaviors dating back to 2009. These insights empower businesses to optimize their supply chains, establish strategic goals, benchmark their performance against industry averages, and make well-informed decisions regarding working capital.
Specifically, the dashboards can provide insights on supplier performance, payment terms, invoice aging, and other key metrics. By analyzing this data, businesses can identify areas where they can improve their supply chain efficiency, negotiate better payment terms with suppliers, and reduce their overall working capital requirements. Additionally, the AI-generated data can help businesses to predict future supplier behavior and identify potential risks. Additional details can be found in this article (SAP Taulia Platform Analytics dashboards).
Other Important Functionalities
Within your organization, you have the ability to add new users and assign them specific roles based on the tasks you anticipate they will need to carry out. Additionally, you can deactivate existing users, which will prevent them from logging into the Buyer UI and accessing supplier information.
Important Note: Only Admin users have the authority to add new users and manage roles.
To assist you in this process, detailed instructions for adding a new user and descriptions of the various roles and their corresponding permissions are visible in this article (Q. How can I add or remove users in the Buyer UI?).
Security is a foundational aspect of the SAP Taulia platform, especially when considering access. It involves a multifaceted approach that includes safeguarding user credentials, encrypting sensitive data both in transit and at rest, and implementing strict access controls to ensure that only authorized individuals can view and interact with specific information. Please find our best practices here (Best practices to secure SAP Taulia accounts.).
Any questions?
Annex 1 - Configuring Signed Data Component for Supply Chain Financing These steps are required for SAP Taulia Supply Chain Finance and normally executed by an SAP Basis specialist. Please follow them and provide the exported Certificate to SAP Taulia by opening a Support case at https://support.taulia.com/pkb_contact?b=&l=en_US.
Setting Up the Secure Certificate (SAP Taulia SSF) To establish secure communication between the SAP Taulia Platform and SAP, create a SAP Taulia-specific SSF application. After the entry in SSFA has been entered and saved, it makes a node in the SAP Trust Manager (transaction STRUST). This node is not available unless the SSFA entry has been created.
To establish the SAP Taulia SSF Application in SAP:
Note: If the configuration does not match the table, the SAP-specific SSF feature may not work correctly, or you may not be able to perform subsequent configurations.
| Field name | Value |
| APPLIC | TAUCIG |
| B_TOOLKIT | X |
| B_FORMAT | X |
| B_PAB | X |
| B_PROFID | X |
| B_PROFILE | X |
| B_HASHALG | X |
| B_ENCRALG | |
| B_INCCERTS | X |
| B_DETACHED | X |
| B_ASKPWD | |
| B_DISTRIB | X |
| DESCRIPT | SAP Taulia Digital Signature |
After the SAP Taulia SSF Application has been established, the parameters for the SSF application must be created in order for SAP to securely communicate with the SAP Taulia Application. A PSE (.pse) file is a Personal Security Environment file that is stored in the file system of the SAP instance. The Private Address Book and SSF Profile Name fields refer to that file name. The entry in the "node" in the Trust Center is the representation of this file in the Trust Center.
To configure the SAP Taulia SSF application
| Fields and Options | Entry |
| Security Product | SAPSECULIB (Alternately, you can use your own security product.) |
| SSF Format | International standard PKCS#7 |
| Private Address Book | <address_book_filename>.pse |
| SSF Prifle Name | <ssf_profile>.pse |
| SSF Profile ID | |
| Nash Algorithm | SHA256 |
| Include Certificates | |
| Digital Signature with Data | Checked |
| Distribute PSE | Checked - This option only applies to SAPSECULIB. If you are using a different security product, do not select this check box. |
The SAP Trust Manager can perform the following certificate maintenance functions:
All of the data in the certificate (for example, Owner or Issuer) is generated based on values that you select. You must create the certificate using the RSA algorithm with a key length of 2048. For more information, see the Creating a PSE for the Server Using SAPGENPSE documentation from SAP.
To access the utility to maintain a certificate in the Trust Manager
The digital signature tool is standard SAP functionality for managing certificates and creating personal security environments. For more information, see the SAP PSE Documentation.
In order to be able to import your certificate into the Taulia Platform, you must first export it from the Trust Manager in the SAP Add-On.
To export a certificate from the SAP Trust Manager:
Annex 2 - Handling of sanctioned countries
SAP software products and services are subject to the export control and sanctions laws of various countries, including, without limitation, the laws of Germany, the European Union, and the United States of America.
To ensure fulfillment of this control, the following countries must be added to the Blocklist monitor.
Business in the following countries is limited to SAP Taulia Risk and Compliance approval. If you are doing business in one of them, please get in contact with SAP Taulia Support:
Description of how Taulia sends invitation emails to suppliers. Information about frequency and volume of invitation reminders.
Information on how to address suppliers with Needs Attention status in the Buyer UI.
In the Supplier Center you can add new admin user individually or mass upload to already enrolled vendors in the Taulia Portal.
Summary of the 4.1 version of the Taulia Add-on, released February 2022.
Information about the various invoice statuses and how a supplier can see a detailed status description.
Vanessa, Technical Services Manager
