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Q. I am new to Taulia. What should I do first?: 000008036

Article Number: 000008036

Welcome!

As a new user of Taulia, you just opened a world of possibilities that will make it easier for you to transact with your customer. Best of all, Taulia is completely free to use! Some of the key features that your customer may offer through Taulia are:

  • Electronic PO and Non-PO invoicing. Invoices submitted through Taulia are placed directly in your customer's workflow or accounting system.*
  • Purchase order delivery and confirmation.*
  • Ability to monitor the status of your invoices in real time. No more phone calls to check the status of your invoice!*
  • Receive payment remittance details.*
  • Supplier company information management.*
  • Request and accept early payment.*
  • + more!*
*Platform feature availability is dependent on your customer's implementation of Taulia
 

This article will take you through a couple of things you should do if you are new to Taulia. Before you continue, here are a couple of important tips to remember:

  1. Some features described in the Taulia support site may not be available to you. Feature availability depends on your customer.
  2. Taulia is a platform that helps you quickly send/receive data with your customer. Think of Taulia as a data delivery vehicle.
  3. Taulia does not review/approve/reject invoices. This is a process owned by your customer. Use Taulia to see the status of your invoices in real time.
  4. Purchase Orders are not created by Taulia. If you have questions about the details of your PO, contact your customer.
  5. Payment remittances are created by your customer. If you have general payment questions, contact your customer.


To get started, select which category you fall under:



New Vendor

1 - If you are the first person to be invited to use Taulia by your customer, you are automatically set up as an account admin. The main benefit of being an admin is the ability to add/manage other users in your account.

  • Before you use Taulia, check if you need to add other users to your account. See Q. How do I add or deactivate users? to learn about user roles, click here. Make sure to invite business-critical users to your company. These are typically users in your finance, procurement accounts receivable/payable, and credit teams.
  • The user(s) you add will receive an email inviting them to use Taulia. You can have multiple admins in your account if needed. These users can also manage their email own notifications. See Q. How do I start/stop receiving email notifications?


2 - Now that you have invited users to your account, it's time to manage your own email notifications. See Q. How do I start/stop receiving email notifications?. By default, all email notifications are enabled.

3 - This 
is the most important part. Please visit the Custom FAQ section of your customer portal. Taulia is tailored to your customer's specifications on how they want their suppliers to use the platform. This page will contain features made available to you by your customer, along with other business-related FAQs that your customer wants you to know. The support website (support.taulia.com) is a collection of general features that may or may not be available to you.




New User

1 - As a new user in Taulia, your abilities in the portal depending on the role type your account admin gave you. If the account admin added you with an "admin" role, the main differentiator is the ability to manage other users. Click here to learn about other user roles. Click here to learn how to manage users.

2 - Now that you successfully activated your Taulia account as a new user, it's time to manage your own email notifications. See Q. How do I start/stop receiving email notifications?. By default, all email notifications are enabled.

3 -
This is the most important part. Please visit the Custom FAQ section of your customer portal. Taulia is tailored to your customer's specifications on how they want their suppliers to use the platform. This page will contain features made available to you by your customer, along with other business-related FAQs that your customer wants you to know. The support website (support.taulia.com) is a collection of general features that may or may not be available to you.





Taulia Overview

Below highlights areas of the portal you should become familiar with:
Note - features described below may not be available in your portal.

User-added image

 
  • Customers - If you have two or more customers using Taulia, use this option to switch accounts. Each of your customer(s) will have different portal use policies and features. Be sure to visit the Custom FAQ page to understand how to use Taulia specifically for your customer.
  • User Action menu - Options to manage your user profile, email settings, and security settings on a user level.
  • Gear button - Options to manage other users in the account and security settings on the company level.
  • My Details - Contains your vendor master information (address, bank accounts, tax, certifications, customer information).
  • Custom FAQ - Contains information about your customer and additional FAQs about how your customer is using Taulia.
  • Quick Access Links - Shortcuts to view POs, Invoices, etc.
  • Early Payment Offers - Invoices containing early payment offers.
  • Recent Messages - Message inbox for communications between you and your customer.
  • Latest Purchase Orders - Contains a list of new POs.

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TOP FREQUENTLY ASKED QUESTIONS

Q. How to add a supplier admin for vendor account through Buyer UI?: 000009220

In the Supplier Center you can add new admin user individually or mass upload to already enrolled vendors in the Taulia Portal.

Payables Financing - Rate Groups and Supplier Assignment: 000010695

Taulia’s Payables Financing settings allow you to set up and control the funding types, rates, business unit restrictions, liquidity limits, and calendar settings for the payables financing programs offered to your suppliers.

Q. What invoice status information can my suppliers see?: 000008758

Information about the various invoice statuses and how a supplier can see a detailed status description.

Q. How to retransfer a purchase order (PO) from SAP to the Taulia portal?: 000010696

Instruction on how to retransfer a PO from SAP to the Taulia portal.

Q. What is 2FA authentication and how do I enable/disable two-factor authentication?: 000010637

Learn how to turn on/off two-factor authentication, a feature that enables you to add an extra layer of security to your Taulia account.

Overview and usage of the Taulia Credit Note Blocking solution.: 000008766

This article explains the standard way credit notes are handled on the Taulia platform for buyers set on the standard credit note blocking solution.

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