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Because Taulia is connected to your accounting system, your suppliers can see the real-time status of their invoices through their Taulia account. Suppliers rely on their Taulia account to gain valuable insights about their future cash flows. In particular, their ability to monitor invoice status enables them to forecast more effectively, without the need to contact you for updates.
Additionally, If you allow suppliers to submit invoices via Taulia, there may be invoices in a preliminary state which the supplier can see in their Taulia account, but have not yet been entered in your accounting system.
For certain statuses, suppliers have a need to see additional information about the reason for the status. You can provide an Invoice Status Description which allows your suppliers to hover the mouse over the invoice status to see an explanation.
Depending on the Taulia features you have implemented, certain invoice statuses may not be applicable to your suppliers.
Any invoice created in your accounting system will display one of the below statuses:
If you allow suppliers to submit invoices via Taulia, they may see additional invoices in their Taulia account which are NOT in your accounting system. These invoices are in a preliminary state and may have any of the following statuses:
Clear status information keeps suppliers better informed about cash flow, helps suppliers fix problems faster and reduces the burden of communication with your suppliers.
The ability to customize the Invoice Status Description for In Process, Voided or Rejected status may be particularly valuable if you are using an ERP-integrated workflow solution which may offer customized reason codes. By harnessing the codes included within the solution you can provide suppliers with meaningful information via the Taulia Platform – thereby avoiding time-consuming communications with suppliers.
Additional FAQs
I am not using the Invoice Status Description feature. How do I implement it?
Contact Taulia Technical Services to get the ball rolling and we will provide further details of the process.
I am already using the Invoice Status Description feature, but I get a lot of questions from suppliers seeking clarification. How do I improve the feature?
Even if you are already using the tool, there may be opportunities to communicate with suppliers more effectively. Evaluate whether the status descriptions you are using are as meaningful as they can be from your suppliers’ point of view – is it clear where the error lies, and what the supplier needs to do to fix it? If not, you can contact Taulia Technical Services for suggestions about logic and wording.
Taulia’s Payables Financing settings allow you to set up and control the funding types, rates, business unit restrictions, liquidity limits, and calendar settings for the payables financing programs offered to your suppliers.
In the Supplier Center you can add new admin user individually or mass upload to already enrolled vendors in the Taulia Portal.
This article will explain the most common reasons why an AR Financing invoice may not be in Available status.
Information about the various invoice statuses and how a supplier can see a detailed status description.
Easily upload new invoices to Taulia for AR financing.
Easily view all of your AR Financing invoices, view and request AR Financing early payments, and view payments associated with AR Financing invoices from the Receivables Invoices page.
Vanessa, Technical Services Manager