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Note - This feature may not be available in your portal.
PO Confirmation/Acknowledgement is a feature that allows you to tell your customer if you are able to deliver the goods/services requested from the purchase order. For example, you could confirm or change the quantity/delivery dates of each PO line item.
Please do the following to start the PO confirmation process:
1 - Log onto the Home page of the portal.
2 - Click on My POs in the Quick Access Links.
3 - Search for desired PO number.
4 - Select the PO number that you want to confirm.
There are two types of PO confirmation which depends on your customer's customization of the portal. Select the version that applies to you:
Version 1 - The first type of PO confirmation will NOT allow you to submit an invoice unless the PO is confirmed. The PO details screen will have a Confirm PO or Dispute PO option. The Create Invoice option will only become available once the PO is confirmed.
Version 2 - The second type of PO confirmation will allow you to submit an invoice even before the PO is confirmed and the Create Invoice option will always be available. PO status "Unconfirmed" is also unavailable in the PO search field.
1 - Click Confirm My PO to confirm the details of the PO.
2 - The following fields are editable:
If you cannot meet the asking Ordered Qty or Delivery Date of the line item, you can edit the fields. For example, if the Ordered Qty is 100 but you can only confirm 50, then you will enter 50 under Confirmed Qty then confirm the PO. Keep in mind what the original Ordered Qty is.
IMPORTANT - If your customer decides to update the PO with new values after you confirm, you will have to re-confirm this PO again. You should also receive a "PO Confirmation Required" email notification.
3 - Once you confirm the PO, the Create Invoice option will become available. Click Create Invoice to start the invoicing.
Note - Although you can invoice a non-confirmed PO, it is best practice to submit your PO confirmation or dispute before creating an invoice.
1 - Select the PO number to view the PO details.
2 - Select Confirm/Dispute PO.
3 - From the PO Overview screen, enter:
4 - Select Submit Confirmations to send your acknowledgment. You can then proceed to invoice the PO line items that you confirmed.
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Easily view all of your AR Financing invoices, view and request AR Financing early payments, and view payments associated with AR Financing invoices from the Receivables Invoices page.
Easily view and download AR Financing payment data from the Receivables Payments page.
Easily upload new invoices to Taulia for AR financing.
Vanessa, Technical Services Manager