Taulia experience center

Article Number: 000008766

The Credit Note Blocking Solution is a solution used by Taulia to group and net invoices with credit notes on the Taulia platform. Please find below how it works:

1 - Documents (both Invoices and Credit Notes) are grouped by Supplier Relation and Currency.

2 - Credit balances are summed (past due, due now and due in the future). The solution takes the total balance of credits past due, due now and due in the future and sorts all invoices NOT blocked.

3 - Invoices are sorted first by due date (in ascending order) and then by amount (low to high). 

Invoices with amounts up to and just over the total balance of Credit Notes are blocked from Early Payments.

Please note that The Credit Note blocking solution will re-evaluate the invoices offered for early payment every time a new invoice or credit note comes in, a new invoice or credit note is paid, and every day as invoices or credit notes become due.

The system algorithm is as follow:
Invoices that don't have an Early Payment Request are blocked using one of the three methods based on the characteristics of the Credit Notes:

1 - Credit Note Linked To A Specific Invoice: If Taulia recognizes the linkage between a credit note and an invoice, that linkage is used as the highest priority to block the linked invoice from Early Payment. 

2 - Stand-Alone Credit Note (due immediately): Invoices are sorted by due date in an ascending order, and the soonest due invoices are blocked from Early Payment until all the credit balances are "used". If there are multiple invoices with the same due date, these invoices are further sorted by amount (small to large).

3 - Future-Dated Credit Note (with a specific due date): When possible, an invoice with the exact due date of the Credit Note is blocked from Early Payment. Otherwise, the invoice with a due date immediately AFTER the Credit Note due date is blocked. If the credit balance exceeds the invoice amount, the remaining credit is used to block additional invoice(s) until the credit balance is completely "used". 

4 - A re-evaluation of the invoices offered for Early Payment is triggered every time a new invoice or credit note is received, as invoices or credits become due, or an invoice and credit is paid.