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Kimberly-Clark requires a Purchase Order Confirmation on all purchase orders sent to the Procure-To-Pay Supplier Portal. This article shows you how to navigate to the PO Confirmation screen and how to properly submit a PO Confirmation.
Purchase Order Confirmation requirement is controlled by Kimberly-Clark. If you have questions regarding this requirement, please contact your buyer.
1 - Log onto the Home page of the portal.
2 - Click on My POs in the Quick Access Links.
3 - Search for desired PO number.
4 - Select the PO number that you want to confirm.
5 - Select the PO number to view the PO details.
6 - Click on Confirm/Dispute PO confirm the details of the PO.
7 - From the PO Overview screen, enter your PO Confirmation Number (this is a unique number generated by you)
8 - From the PO line item, select Confirm from the Action dropdown list for each PO line item, then select Edit.
Confirm - You will need to confirm the Unit Price of the line item and the Delivery Date. You can change these fields and a Buyer at Kimberly-Clark will be notified. Changes to Material Code and Unit of Measure are not permitted and will not be applied by Kimberly-Clark.
Reject - Do not use "Reject" option under Actions. If there is a dispute, please use "Confirm" and add a note explaining issue, which will be reviewed and acted on by Kimberly-Clark Buyer.
9 - Confirm the Unit Price, Quantity and Delivery Dates. If you are not able to fulfill the full order quantity on the current delivery date, select "+" to add a new delivery date for the remaining quantity.
IMPORTANT - if you mark a line "Backorder" or if you reject a line, you MUST enter a comment on the Notes field with a short explanation of the status.
10 - Select Submit Confirmations to send your acknowledgement.
Note - If your confirmation contains changes, then the PO Confirmation status will stay at Not Confirmed until Kimberly-Clark makes the change and you are able to re-confirm the requested change is in place. This is also true if Kimberly-Clark makes a change to the PO. You should also receive a "PO Confirmation Required" email notification.
It is Kimberly-Clark policy to only require Supplier to submit an initial PO Confirmation to acknowledge receipt of PO. It is up to the supplier to submit any follow-up PO Confirmations to ensure their statuses reflect correctly.
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