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Follow the instructions below to create a non-po based invoice for Colgate-Palmolive:
Note - If you are not configured by Colgate-Palmolive to submit non-po invoices, you will get an error. Contact your buyer if you have questions.
1 - From the portal homepage, select Create Invoice.
2 - Select Create Non-PO Invoice.
3 - Select the Colgate-Palmolive business unit that you need to invoice from the Customer list then select Create Non-PO Invoice.
4 - From the invoice creation screen, enter the following invoice header information:
Invoice Number
Invoice Date
Currency (select the correct currency)
Requestor (enter the email address of your buyer which should end with @colpal.com, @hillspet.com, @gaba.com, or @tomsofmaine.com)
Downpayment Req (Select the box if the invoice is a downpayment request)
Bank Name
Supplier Tax Identifier
5 - Edit the following fields in the line item(s)
Item Description (enter your line item description)
Unit (select the correct UOM)
Quantity
Unit Price
Tax Type
PO Number & PO Line Item (required if invoice type = Freight)
Expense Type (required if invoice type = Freight)
Bill Of Lading (required if invoice type = Freight)
Invoice Delivery Note (required if invoice type = Freight)
Expense Type (required if invoice type = Freight - select the expense type for the line item)
Start Date (required if the invoice type = Consignment MRKO)
End Date (required if the invoice type = Consignment MRKO)
Note - Select + Add Line to add more line items
6 - Under Additional Items, you can add additional charges for freight, packing, etc.
7 - Select Upload Attachment to attach supporting documentation to your invoice.
8 - If available, select the Pay Me Early Option box to get paid as soon as the invoice is approved in exchange for a small discount.
9 - Select Submit Invoice. Once the invoice is submitted, you can track the status by going to the My Invoices section of the portal.
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