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Colgate-Palmolive {Asia Pacific} - How to create a non-po based invoice?

Article Number: 000008571



Follow the instructions below to create a non-po based invoice for Colgate-Palmolive:

Note - If you are not configured by Colgate-Palmolive to submit non-po invoices, you will get an error. Contact your buyer if you have questions.

1 - From the portal homepage, select Create Invoice.

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2 - Select Create Non-PO Invoice.

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3 - Select the Colgate-Palmolive business unit that you need to invoice from the Customer list then select Create Non-PO Invoice.

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4 - From the invoice creation screen, enter the following invoice header information:

  • Invoice Number

  • Invoice Date

  • Currency (select the correct currency)

  • Requestor (enter the email address of your buyer which should end with @colpal.com, @hillspet.com, @gaba.com, or @tomsofmaine.com)

  • Invoice Type

  • Downpayment Req (Select the box if the invoice is a downpayment request)

  • Bank Name

  • Supplier Tax Identifier


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5 - Edit the following fields in the line item(s)

  • Item Description (enter your line item description)

  • Unit (select the correct UOM)

  • Quantity 

  • Unit Price 

  • Tax Type

  • PO Number & PO Line Item (required if invoice type = Freight)

  • Expense Type (required if invoice type = Freight)

  • Bill Of Lading (required if invoice type = Freight)

  • Invoice Delivery Note (required if invoice type = Freight)

  • Expense Type (required if invoice type = Freight - select the expense type for the line item)

  • Start Date (required if the invoice type = Consignment MRKO)

  • End Date (required if the invoice type = Consignment MRKO)

 
Note - Select + Add Line to add more line items

6 - Under Additional Items, you can add additional charges for freight, packing, etc.

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7 - Select Upload Attachment to attach supporting documentation to your invoice.

8 - If available, select the Pay Me Early Option box to get paid as soon as the invoice is approved in exchange for a small discount.

9 - Select Submit Invoice. Once the invoice is submitted, you can track the status by going to the My Invoices section of the portal.

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